1. General Rules
Supervisor approval required: Police and Fire may have their own travel policies, but they cannot exceed Township limits.
Receipts: Itemized receipts required for all reimbursements.
Individual submissions: Each employee must submit their own expenses—no group claims.
Ineligible expenses: Alcohol, tobacco, cannabis, and entertainment are not reimbursable.
2. Meals
Per Diem Rates (includes tax + tip):
Meal Standard LA/NYC/DC/Chicago Breakfast $18 $23 Lunch $20 $26 Dinner $32 $38 Cannot “pool” allowances (e.g., spend all on dinner).
If meals are provided by Township or third party, reimbursement must be reduced.
If employee exceeds the limit on Township credit card, the overage must be repaid.
3. Travel & Transportation
Airfare & Lodging: Must be approved by Department Head or Supervisor before booking. Department Heads need Supervisor approval.
Township Vehicles: Must be used whenever possible. Fuel receipts required for reimbursement.
Personal Vehicles: Use only by exception, with prior approval. Mileage reimbursed at IRS business travel rate (less normal commute miles).
Employees with auto allowance → must use personal car, no reimbursement.
Employees with assigned Township vehicle → must use it, can claim travel-related expenses.
Parking & Tolls: Reimbursable with receipt.
4. Other Expenses
Township provides portable Wi-Fi devices. If unavailable, Wi-Fi purchase will be reimbursed.
Any other expenses require prior written approval from Department Head or Supervisor.